County Business Support

APPLICATION PACK

£ national living wage, pro rata

12-16 hours per week
(46 weeks per annum)

Closing Date:
Friday 17 May 2024 at    5pm

Welcome
We are really pleased you are interested in joining our team. This is a really exciting time for Girlguiding Leeds.
While Girlguiding’s young members may be female only, we welcome applicants from any gender and background. We hope that, after reading the application pack, you feel inspired to join us.

About Girlguiding
Girlguiding is the leading charity for girls and young women in the UK and the largest female-focused charity, with over 350,000 members who are active in every part of the UK; delivering over 24,000 guiding meetings a week that give girls and young women a space where they can be themselves, have fun, build brilliant friendships, gain valuable life skills and make a positive difference to their lives and their communities. Through these weekly meetings, our girls and young women are exposed to fabulous age-appropriate opportunities.
Rainbows welcomes all girls from 4 to 7 years old for play, learning and tons of fun in a colourful, safe space. She’ll laugh, sing and make a happy mess (and help clear it up!) as she chooses her way through our programme of activities. She’ll have plenty of magic moments: she might become a time traveller, an animal tracker, a pop singer, a stargazer. It’s a wonderful world of adventure, week after week, just for her.
Brownies welcomes all girls from 7 to 10 years old having nonstop fun, learning and adventure. It’s full of firsts: she might grow her first plant, cook her first cake, put up (and take down) her first tent, light her first fire, go on her first fun-packed weekend away with guiding friends. With a helpful hand from our encouraging volunteers, she’ll explore her creative side, get out into the great outdoors, and start learning to look after herself, others and the world we live in. There’s something for every girl at Brownies, and plenty of moments she’ll never forget.
Guides is a relaxed, welcoming space where she can have fun, learn and be herself with good friends from 10 to 14 years old. A place where she can explore the things she loves and do stuff she’s never done before. Where else can she think up a new sport, make a new perfume, cook over a campfire, design an advertising campaign, have a mocktail party, raise money for a charity she believes in? At Guides, she can do all of this and loads more.

Rangers is their space – where she gets together with other girls from 14 to 18 to have fun, learn more, give back, hang out, and just be herself. It’s regular meetings with her local group, trips at home and abroad, making a difference to the things she cares about. It’s an open and relaxed space to talk with good friends – it’s qualifications and badges and awards. It’s the freedom to be more independent, and to do what makes her happy. Rangers is what she makes of it.

About Girlguiding Leeds
Girlguiding Leeds is made up of 12 Divisions, which cover the whole of the Leeds area.  We have over 6,000 members, including 1,300 volunteers and 5,000 girls and young women. We have 320 Rainbow, Brownie, Guide and Ranger units who meet regularly across the whole of Leeds and come from a wide variety of backgrounds and communities.
The charity is led by key volunteers who work together to deliver the strategy, supported by a small staff team based at our county office in Kirkstall.
Girlguiding is made up of nine Regions and countries; Girlguiding Leeds is one of the Counties in the North East England Region.

Our Commitment to Girls
Girlguiding Leeds provides a safe space to inspire, support and develop individuals to reach their potential through challenge and adventure.

The Role
Purpose of the Role

•	To provide support to volunteer members, to enable them to provide opportunities for girls and young women to develop their potential.
•	To complete the day-to-day administrative tasks necessary for the successful running of Leeds County activities.  
•	To provide specific administrative assistance with training and county events, and county-wide communications.

Main Areas of Responsibility

•	Providing support to county volunteer members; providing information and advice to enquirers and undertaking administrative duties when required.
•	Providing comprehensive support to the County Commissioner with the day-to-day administration for the county.
•	Having knowledge of Girlguiding’s Membership Systems, GO, and providing systems support by updating records and producing reports.
•	Assisting with the organisation of county trainings and events; administering bookings and sending communications, e.g. reminders.
•	Supporting management of mandatory training needs across the county, including monitoring compliance lists.
•	Managing comprehensive communications to volunteers across the county, including via the website, social media and email mailings.
•	Administer bookings for county resources; including making recruitment and publicity materials available to volunteer members on request.
•	Monitoring county email accounts, responding to emails and circulating them, as required.
•	Assist with preparing for County Executive, training events and other meetings; booking venues, setting up equipment and printing paperwork.
•	Undertaking other duties appropriate to this post as and when required.

The Person

Knowledge of	
Girlguiding structure, policies and procedures.	A/I	Desirable	
Membership organisations.	A/I	Desirable	
Experience of	
Working with or on behalf of volunteers.	A/I	Desirable	
Working in a customer-focused environment.	A/I	Desirable	
Skills	
Ability to manage a varied and complex workload and to prioritise issues.	
A/I	
Essential	
Planning and organisational skills.	A/I	Essential	
Ability to work accurately and pay close attention to detail.	A/I	Essential	
Ability to work proactively and on own initiative to meet set deadlines.	
A/I	
Essential	
Strong knowledge of database structure and data management systems.	
A/I	
Essential	
A logical thinker who can handle difficult enquiries immediately and effectively.	
A/I	
Essential	
Ability to build positive relationships with all stakeholders and the ability to work with and relate to people at all levels.	
A/I	
Essential	
Computer literate, with a working knowledge of Microsoft Office, online applications and the ability to use databases.	
A	
Essential	
Excellent verbal and written communication skills.	A/I	Essential	
Ability to work as part of a team and ensure effective communication.	
A/I	
Essential	
Values	
Flexible attitude to work.	A/I	Essential	
Commitment to the aims of Girlguiding.	A/I	Essential	
Understanding of equality and diversity in the workplace.	A/I	Essential	
Understanding of the contribution volunteers make to charities.	A/I	Essential	
Key: Assessment – A = Application I = Interview

Employment Details
Contract Type
Part time, permanent contract; 12-16 hours per week, based on working 46 weeks per annum (this is negotiable to meet the needs of the candidate’s circumstances). Operating flexibly to meet the needs of the county.

Location
The position is based at The Trefoil Centre, 16a Morris Lane, Kirkstall, Leeds, LS5 3JD, with some possible home working by prior arrangement. However, you may occasionally be required to perform your duties at other locations on an ad hoc basis.

Salary/Rate
The starting salary for this post is the current hourly national living wage.

Working Hours
Normal working hours for the office are Monday to Friday, 9.30am – 3.30pm, with one hour for lunch.  Hours are to be worked within these times, with some flexibility by prior arrangement.  Given the nature of the Employer’s work, it is possible that the workload will entail working unsocial hours from time to time.  For example, some evening and weekend work may be required. Time off in lieu will be taken for any hours worked in excess of your normal weekly hours.

Probationary Period
The post will be subject to a probationary period.

Disclosure and Barring Service Check
This post may involve access to young people and as such it is a requirement under The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 that you may be required to submit a Disclosure and Barring Service check.

Holidays
5.6 weeks paid holidays per annum, pro rata.
Notice Period
Following the probationary period, the notice period required by both parties is 4 weeks.

Pension Scheme
You will be eligible to sign up to our pension scheme. The scheme is contributory. Full details are available from Girlguiding Leeds.

Further Information
Full terms and conditions will be provided if an offer is made. If you have any questions at this stage, please contact Louise Flynn at cc@girlguidingleeds.org.uk

How to Apply
The closing date for applications is 5pm on Friday 17 May 2024. 

To apply for the role, please complete the application form and return by email to Louise Flynn at cc@girlguidingleeds.org.uk 

Candidates shortlisted will be invited to attend interviews on either Wednesday 29 May or Wednesday 5 June 2024.  Interviews will be at Girlguiding Leeds, The Trefoil Centre, 16a Morris Lane, Kirkstall, Leeds, LS5 3JD.

Unfortunately, we are unable to give feedback to applicants not shortlisted for interviews.  We do provide feedback on request to candidates interviewed.